Negative Account Policy

NEGATIVE MEAL ACCOUNT PROCEDURE

BACKGROUND:

On August 31, 2016, the School Nutrition Program at Michigan Department of Education sent the

Administrative Policy No. 6 School Year 2016-2017 to all districts participating in the National School Lunch, School Breakfast, Afterschool Snack, and Special Milk Programs. The subject of the administrative policy was the Negative Balance Compliance Requirements.  (See attachment)

We are mandated by United States Department of Agriculture (USDA) and Michigan Department of Education (MDE) to develop and implement a policy regarding negative meal account balances and policy regarding bad debt and its collection by July 1, 2017. These policies do not have to be included in the local board of education policies and procedures manual, but must be reviewed and approved by the board.

 RECOMMENDATION:

1.Include the Negative Meal Account Procedure in the Student/Parent Handbook.

2.Communicate to all school administrators, school food service staff, families and students, school social workers and nurses, the homeless liaison and any other staff members that may assist students in need.

NEGATIVE MEAL ACCOUNT PROCEDURE:

Holt families are expected to provide a lunch from home or provide their child with cash or money deposited in the meal account to purchase school meals and a la carte items.  Pre-payments are strongly encouraged as they help our food service lines move faster, thus providing more time for the students to eat.  

 

Payments can be made in several ways:

1.On-line payment with RevTrak.  This system allows parent/guardian to make payments with Master Card, Discover Card or Visa at their convenience through Skyward Family Access.

2.Cash or check sent to school with the students.  For the younger students in K-6th, we ask parents to send the cash or check in a sealed envelope with the student’s name clearly marked.  A fee of $15.00 is charged for any returned checks due to insufficient funds.

3.A student can make payments at any time during meal service.

4.For family accounts it is advised that the child who eats first in the family to deposit money with the cashier, so the family can avoid becoming negative.  

 

When a family meal account reaches a negative balance of $20.00, the family will be notified via the Food Service Director to remedy the situation as soon as possible. When a meal account becomes negative, no a la carte items will be allowed for purchase. 

 

 

JUNE2017

As adopted by Board of Education on 10JUL2017

ABSOLUTELY NO CHARGING FOR ANY GRADE IN THE FINAL TWO WEEKS OF THE SCHOOL YEAR! 

Students who are eligible for free breakfast and lunch will not be denied a meal due to a negative balance, however, they will not be allowed to make any a la carte purchases or an extra entrée purchase until payment is deposited to bring the negative account to a positive balance.

We at Holt Public Schools denounce school lunch shaming of all students. Every effort will be made by Holt Public Schools to keep parent(s)/guardian(s) informed regarding their family account.  However, it is ultimately the responsibility of the parent/guardian to maintain a positive meal account balance so that their children can be provided meals during the meal service.

 

Balance notifications are done in several ways:

1.Skyward Family Access: parents have the ability to track all purchases and payments made in the family account.  We highly encourage parents/guardians to utilize this system in managing their account.

2.Auto-email alerts of balances of $2.85 or below are sent to those who wish to participate in this system.

3.When the account becomes $2.85 or less: K-6th graders are given a low balance notice to take home at the end of the day.  Students 7-12th grade are given verbal notice.

4.At the end of each month, negative balance letters are sent via mail requesting payments.

5.Should the negative balance gets to -$20.00 or more, a personal call will be made by the Food Service Director to let parents/guardians know that they will need to provide meals from home for their child(ren) until funds are deposited in the account.

 

It is highly recommended to immediately reconcile a negative account balance by either sending money in with the student to put in the account or via web payments to get the account in a positive balance.  If your financial circumstances change during the school year, you are welcome to complete a family application for meal assistance program at any time.  Forms are available in the main office of your child’s school or download the application by going to www.hpsk12.net/district/food service

 

If you have questions regarding your family meal account, call the Food Service office at 517-699-1111.

 

JUNE2017

As adopted by Board of Education on 10JUL2017